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Procurement Specialist / Manager

 Functional Responsibilities

 

Under the guidance and direct supervision of the Head of Support Services, the Procurement Specialist / Manager is responsible for the development and implementation of strategic and effective procurement services reflecting international public procurement best practices, compliance with UNOPS procurement policy, rules, regulations and procedures, ensuring appropriate risk management and obtaining the best value for money for the acquisition of goods, services and the contracting of works. 

He/she analyzes and interprets the respective rules and regulations and provides advice and solutions to a wide spectrum of complex issues related to procurement. The role requires deep understanding of procurement policy and processes and the Procurement Specialist should be able to apply them to the appropriate situations.

In addition to responsibility for the deliverables of the work team, the incumbent’s work is focused on strategic relationship building and demand management, mainly referred to aggregation and dealing with complex organizational structures, preparation of business cases and understanding of the supply market, as well as sharing knowledge with projects in order to achieve reductions of costs and savings.

Maintaining the highest degree of personal and professional ethics, the Procurement Specialist promotes a collaborative, client-focused, quality and results-oriented approach in the Business Unit.  
The Procurement Specialist works in close collaboration with the programme/project colleagues in the given geographical area and with UNOPS HQ personnel, particularly with the Procurement Group (PG), as well as the Government officials, to successfully deliver procurement services. 

The Procurement Specialist will work in close cooperation with the Business Unit and Project Managers and report to the management on central issues related to procurement activities.  S/he supervises and leads procurement personnel to deliver work results, in close cooperation with the leadership team in the given geographical area. 

Key functions include:

  1. Development and Implementation of  procurement strategies 
  2. Management of procurement processes
  3. Implementation of sourcing strategy and e-procurement tools
  4. Facilitation of knowledge building and knowledge sharing
  5. Team Management

For a detailed description of functions read the attached terms of reference (TOR) in the following link: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=20343

Competencies

Strategic Perspective

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

Integrity & Inclusion

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Leading Self and Others

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Partnering

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Results Orientation

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Agility

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Solution Focused

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Effective communication

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract, type and level duration

Type of Contract: Roster selection process, whose main objective is to prequalify male and female candidates for the different projects in different countries. Candidates who have a successful selection process will be on the roster for a period of 36 months and may be contacted as needed by the projects.

The contracting modality will be defined according to the needs of the projects and specific assignments. Below are the contracting types that may be used:

Contract for retention of services (retainer): in this type of contract an estimated number of days to work during the period is established. The supervisor will call the contractor to work only the days that are necessary and will be paid only for the days actually worked.

By Product (Lumpsum): This type of contract is for a defined product or products that must be delivered within a specific time frame. Payment for these services will be made as a lump sum payment, upon completion and delivery of the product (s) and with the acceptance and approval of the same by UNOPS.

Regular / Monthly Contract: This contract is established in the form of a regular monthly Contract, that is, a continuous provision of services is required during the contract period, making the payments associated with the contract at the end of each calendar month.

Homebased contract: in this type of contract, the contractor will work mainly from his / her place of residence, and will only be required to travel to the place where the project is developed occasionally. 

Level: ICS-10

Destination: Countries in the Latin America and Caribbean Region, or other UNOPS locations globally as required.

For more details about the Individual Contractor Agreement modality, please visit the following link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-of...

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

In order to apply to this position, please follow the link: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=20343

Empresa: 
UNOPS (Oficina de Naciones Unidas de Servicios para Proyectos)
Nombre de contacto: 
Dianny Marcela Torres
Provincia: 
Panamá
Tipo de Trabajo: 
Vacante
Horario: 
Tiempo Completo
Tipo de Contrato: 
Permanente
Experiencia: 
5 años